Job Description
Corporate Governance & Statutory Compliance
- Manage and ensure compliance with the Malaysian Companies Act 2016, licensing
requirements, and other relevant statutory regulations. - Oversee and coordinate compliance and corporate filing requirements across
regional/multi-jurisdictional entities (e.g., Singapore, Hong Kong, UK, Indonesia) as
required. - Maintain, update, and manage corporate statutory records, registers, and internal
governance playbooks. - Handle instruments signing and execution with CSuite and Board Members
- Handle the digital filing of corporate documents, including the coordination of
agreements under the Malaysian e-stamping system (STSDS) and ensuring correct
regulatory categorisation.
Board and Shareholder Management
- Coordinate on all pre and post meetings matters
- Prepare and draft agendas, board papers, resolutions, and minutes of meetings
Operational Excellence & Advisory
- Provide advisory support to internal business units on corporate secretarial practices,
structural entities, and governance policies. - Leverage digital productivity tools (such as Microsoft 365, Teams, SharePoint, and secure
password management systems) to streamline department workflows, build internal
tracking lists, and automate routine administrative processes. - Liaise effectively with external regulators (e.g., CCM/SSM, LHDN), legal counsels, and
external auditors. - Coordinate on the notarisation and legalisation of corporate documents
- Assist in coordination and administration works internally and externally of executive
secretary office
Preferred Requirement
- Minimum of 3-4 years of hands-on experience in corporate secretarial practice, either within a
professional services firm or an in-house corporate secretarial department. - Proficiency in Microsoft 365 suite (SharePoint, Teams, Lists, Power Automate).
- Good knowledge of corporate secretarial practice and familiar with Malaysia Companies Act 2016. Knowledge in other jurisdictions will be an added advantage.
- Good command of English and Bahasa Malaysia
- Exceptional interpersonal, mediation, and communication skills. Ability to handle strictly confidential information with utmost discretion and professionalism.