Secretary Assistant

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Job Description

  • Handle corporate secretarial works and maintain statutory records of the Group
  • Assist in coordinating with directors, external company secretary and other parties on
    secretarial related matters
  • Liaise with notary public and embassies on notarization and legalisation of statutory
    documents
  • Attend and take the minutes of management and executive meetings;
  • Ensure compliance with statutory and regulatory requirements.
  • Assist in coordination and administration works internally and externally for Executive
    Secretary Office;
  • Coordinate on all Pre and Post Meetings matters eg use of meeting tools for
    teleconference, booking of venue etc.
  • Administer and analyse travel and Corporate Secretarial spending
  • Prepare regularly scheduled reports
  • Provide inter department supports on secretarial and documentation matters
  • Maintain contacts database and security of confidential records, documents and
    information
  • Maintain proper filing systems
  • Handle office tasks
  • Participate in designing and implementation of procedures, process flow and SOP
  • Any other ad hoc tasks as assigned by superior from time to time

Requirements:

  • Diploma/Degree in Business Administration/Commerce/Corporate Secretarial, ICSA
    graduates or currently pursuing ICSA professional course are encouraged to apply
  • With one or two years of secretarial works
  • Good command of English and Bahasa Malaysia
  • Ability to read and write Mandarin will be an added advantage
  • Computer literate and proficient in Microsoft Office

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