Senior Executive, Executive Secretary Office (ESO)

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Job Description

  • Handle corporate secretarial works and maintain statutory records of the Group
  • Assist in coordinating with directors, external company secretaries and other parties and relevant stakeholders on secretarial related matters
  • Liaise with notary public and embassies on notarization and legalization of statutory documents
  • Attend and draft the minutes of Board/ Board Committees/ Management meetings
  • Ensure compliance with corporate statutory requirements
  • Assist in coordination and administration works internally and externally of executive secretary office
  • Coordinate on all pre and post meetings matters eg use of meeting tools for teleconference, booking of venue etc
  • Administer and analyse travel and corporate secretarial spending
  • Provide inter department supports on secretarial and documentation matters
  • Maintain proper filing systems
  • Handle office tasks
  • Any other ad hoc tasks as assigned by superior from time to time


  • With MAICSA qualification.  Graduate or Finalist in MAICSA programme
  • Minimum 3 to 5 years relevant experience gained in professional firm/CPA firm/law firm.
  • Good knowledge of corporate secretarial practice and be familiar with Companies Act and regulations of regulatory bodies in Malaysia. Knowledge in other countries will be an added advantage.
  • Good command of English and Bahasa Malaysia
  • Computer literate and proficient in Microsoft Office application
  • Attention to detail with a high degree of accuracy.
  • Independent and able to work under pressure.

Salary up to RM 6,000 only

Location: Bangsar South, Kuala Lumpur (accessible by Lrt Kerinchi)

Open to Malaysians only

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